How to start planning without overwhelming your team


After a full year of “hiatus,” the wedding industry has finally been given the green light to resume operations as usual, subject to state restrictions. While this is understandably wonderful news for the countless planning couples and their loyal and hardworking suppliers, it has created a manic race to the finish line – stiff competition for resources and a growing shortage of dates and dates. schedules. .

It also puts vendors in an impossible situation: trying to plan and reschedule all the weddings that couldn’t happen in 2020, as well as a staggering number of weddings for recently engaged couples keen to make sure their big day happen.

We are now working around the clock, responding to hundreds of emails every day and trying to meet the demand for which we are grateful.

“As an industry, we are now working around the clock, responding to hundreds of emails every day and trying to meet the demand for which we are grateful,” Tessa Lynn Brand, California-based wedding planner and owner of Tessa Lyn Events. , posted on her Instagram story, in a plea for couples to be very patient with their salespeople who are late. “If something isn’t urgent, maybe he can wait a bit?” she added.

Amanda Hudes, event planner, life coach and author of Smile Through The Chaos of Wedding Planning, has been inundated so much with requests, even those with impossible deadlines, like planning a wedding for two months from the start. current date. “While of course we can plan this quickly, there are some skipped steps like getting the dress of your dreams when it just won’t come in a month from the date of ordering, or sending them out. gorgeous invitations you wanted because it takes the time to design and order them, ”she explains. “I think people are just exhausted from the past year and feel like it’s time to make sure we celebrate life and create memories instead of just waiting.”

Most wedding businesses are made up of small businesses run by people who have lost their lives. and income so that they work to return to where they were to better serve their couples.

While couples might be more than willing to press ‘play’ on the planning process, the wedding industry as a whole is still slowly recovering from the pandemic. “Most wedding businesses are made up of small businesses run by people who have lost their lives. and so they will work to get back to where they were to better serve their couples, ”said Jove Meyer, founder of Jove Meyer Events in Brooklyn, New York. “Humans are not machines – we can’t just turn on and restart – so there is a process involved to get the people who have built their business, invested their entire lives in it and watched it literally disappear in front of them. until now bring him back to life.

Just as couples empathized with the trials and tribulations their vendors faced at the start of the pandemic, it’s more relevant than ever to have the same level of empathy as the industry heals and grows stronger.

If you’re impatient to start planning your wedding, that’s totally understandable, but in order to get the best planning experience possible given the circumstances, here are some expert tips on how to plan without putting pressure on you. your suppliers.

Hire a top-notch wedding planner

Even if you’re a handyman who didn’t originally envision hiring a wedding planner to help you plan your big day, it’s a good idea to reconsider your decision. A professional wedding planner can not only help guide you through the best order to hire vendors and connect you with the ones that best suit your budget, style, and personality, but they also know what tasks need to be done. accelerated and which you can take your time, says Meyer. “A good planner can direct your experience and help put your greedy mind at ease,” he adds.

Have a list of priorities in order

As with planning a wedding at any point in history, planning a wedding in 2021 and beyond still requires a similar to-do list, but also most likely with a shorter period of time to scratch everything. For this reason, Brand recommends organizing your tasks based on what’s most urgent, what can take a while, and then a “no rush” category for the more nonchalant items. “For example, booking a photographer is an urgent matter, but ordering your cocktail napkins for 2022 is not,” she says. “Evaluate what to expect, put all your thoughts together in one email, and trust your planner to run that schedule. ”

Give your suppliers time and space

It’s important to remember that while your vendors are working hard to plan or reschedule your wedding, they are also doing the same for all of their other clients who are in the same boat as you, Hovik Harutyunyan, Los Angeles based wedding planner and owner. of Hovik Harutyunyan Events, points out. “Suppliers are always faced with shipping delays, labor shortages, ever-changing restrictions, etc. which means they are inundated with emails and phone calls that can slow down their response time, ”he says. “Please don’t take this personally, as all vendors are under tremendous pressure right now. A good rule of thumb is to set a reminder for you to follow up in three business days – remember how busy they are on the weekends!

Respond to emails and inquiries as soon as possible

When you finally get a response from a wedding provider, do your best to get the responses and information as soon as possible to make sure there is no delay in the planning process. “When I have to do multiple follow-ups to get a response to plan your wedding, it’s not good for you or me,” says Hudes. “I work hard to find you the vendors who will make your wedding amazing, but if I don’t hear from you on time, we risk losing them to another couple.”

It’s understandable that you too have a busy schedule, so if you can’t respond sporadically throughout the day, Hudes recommends setting aside half an hour a day to meet your vendor inquiries.

Don’t expect a “pre-pandemic” timeline

Wedding calendars before the pandemic were much more streamlined and organized, mainly because production was consistent and predictable, and availability and planning were more balanced. However, the pandemic has changed just about every area of ​​planning, making things very complicated for suppliers. As the recovery occurs, it’s important to remember that we are living in a new reality and operating in a new way, notes Harutyunyan.

“If you don’t have your wedding invitations yet, don’t worry, because your guests will understand why they haven’t received wedding invitations in January or February, when the wedding industry in almost every States was still heavily closed. low, ”he said. “Keep in mind that with a great team of vendors, you will be working on a redesigned wedding planning timeline that won’t look normal, but will be great and the same in the end.” He urges the bride and groom to make decisions as efficiently as possible so as not to delay their planning further.

Accept that marriages don’t seem “normal” yet

While the reopening is a huge step in regaining a sense of normalcy, it’s important to remember that the landscape of the wedding industry has changed. It can affect the look of your big day. “While your venue may finally allow the number of guests you want, it may stipulate a certain number of seats per table, require all guests to keep their masks on without eating or drinking, require social distancing rentals like plexiglass barriers. or disinfection machines, or lead contact tracing during recordings, ”he said. “It won’t seem quite normal, but it’s a small price to pay to have the opportunity to celebrate your love affair again with all of your family and closest friends.”

Stay flexible throughout the planning process

Flexibility on the couple’s part is the best way to reduce stress while planning your wedding in a shorter, busier season, according to Meyer. “If couples are set on peak wedding days, like Saturday, during the peak wedding season, which is from June to September, and in a peak year, which is 2021, they will find a limited availability of suppliers, ”he says. “If couples can be flexible and organize their wedding on a Thursday out of season, they will find many more vendors available and excited to work with them!”

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